VivaCollabo vs Google Workspace
Both cover email, calendar, meetings, documents and files. The differences are where your data lives, how open the platform is, and how much freedom you keep. Here's the honest side-by-side.
Feature comparison.
| Feature | VivaCollabo | Google Workspace |
|---|---|---|
| Deployment model | Cloud (multi-region) or self-hosted on your servers | Cloud only (Google-managed) |
| Data residency | Pin data to one region — or your own datacenter | Distributed across Google regions; limited controls |
| Self-hosting / air-gapped | Full on-prem install, including air-gapped | Not supported |
| Open standards | SMTP, IMAP, POP, CalDAV, CardDAV, ActiveSync, SAML, LDAP | Proprietary APIs; limited IMAP/SMTP |
| Migration in | Tooling from M365, Google, Exchange, Zimbra | Google-provided migration tools |
| Migration out | Standard formats — data leaves cleanly | Takeout export; app data varies |
| Pricing model | Flat per-user; every feature in every plan | Tiered; core features gated behind higher plans |
| AI features | Included, region-pinned, opt-in | Add-on (Gemini) at extra cost |
| Admin & audit | Full audit log export, SCIM, MFA, device policies | Comparable, but tied to Google identity |
| Vendor lock-in | Open protocols, portable data, self-host escape hatch | Deep Google ecosystem coupling |
Four reasons teams switch.
You need data sovereignty.
Regulated industries and governments often can't ship mailbox contents through a US-based hyperscaler. VivaCollabo pins data to a single region — or your own building.
You want the option to self-host.
Google Workspace has no on-prem path. VivaCollabo runs the same suite on your Linux or Windows servers, including air-gapped environments.
You prefer open standards.
Standard SMTP, IMAP, CalDAV, ActiveSync and SAML mean your existing clients, gateways and identity providers keep working.
You want predictable pricing.
One flat per-user price with every feature included — no tier gating for e-discovery, retention, or advanced security.
We'll say it plainly.
If your team is already deep in Gmail, Docs and Drive, has no data residency or sovereignty requirements, and is happy with a pure SaaS vendor, Google Workspace is a perfectly good product. We built VivaCollabo for the teams that can't say yes to all three of those.
Ready to compare on your own data?
Send us your current setup — mailbox counts, regions, compliance needs — and we'll reply with a straight recommendation, migration plan and pricing.